Now Hiring: Administrative Assistant

Administrative Assistant Job Description

The Administrative Assistant (A.A.) will report to the Executive Director and work collaboratively with Chamber committees. He/she will be responsible for communication and correspondence with Chamber Members, local businesses, the community-at-large and all levels of management, including the Chamber Board of Directors. The A.A. should have a working knowledge of the community of Tinley Park and be able to form and maintain relationships with Chamber Members, citizens, Village Officials, etc.

Maintain Membership Database

  • Approve pending new members and forward welcome email.
  • Update members in ChamberMaster if necessary.
  • Maintain excel for members who received a plaque and who received a renewal year plate for membership.
  • Mail thank you note with new year plate.

Assist in Planning and Executing Chamber Events

Events include, but not limited to: Inaugural & Awards Banquet, Irish Parade, Brew & Vine, Golf Outing, Oktoberfest, Trim-A-Tree and Parade of Lights – All events have a Chair and Co-Chair

  • Work collaboratively with Executive Director designing invitations and sponsorship packets.
  • Exclusively maintain excels for sponsorship, logos and participants, etc.
  • Schedule and coordinate all elements of each event for event signage, t-shirts or applicable products for event.
  • Co-coordinates with committee necessary volunteers.
  • Responds to public inquiries and proposals regarding Chamber events. 
  • Prepare closing binder for each event.
  • Reports all significant event progress and information to the Executive Director.


  • Monthly invoices for membership dues.
  • Process credit card payments by mail and over the phone.
  • Set up or update Chart of Accounts in Chambermaster.
  • Process checks and cash in Chambermaster for dues and events.
  • Follow up after event and collect all dues.
  • Assist Executive Director with past due notices.
  • Prepare deposits for Executive Director.
  • Create financial reports when required.

Chamber Office Tasks

  • Answer phone calls, check voicemail messages and return calls.
  • Coordinates with Executive Director scheduling Ribbon Cuttings, Business After Hours and adds to ChamberMaster calendar.
  • This may include being present at additional Chamber Events (i.e. Ribbon Cuttings/BAH Events) that the Executive Director needs additional assistance or is unable to attend. 
  • Work with the Executive Director to produce and distribute a weekly newsletter to membership via Constant Contact.
  • Light office filing.
  • Create and provide mailing list/mailing labels when required.
  • Exclusively orchestrate Monthly Membership Meeting.
  • Send reminders of Ribbon Cuttings and Business After Hours to Board of Directors, Mayor’s Office, Ambassador Committee.
  • Co-coordinates with Executive Director ordering office supplies and awards for events.
  • Schedule Molly Maid one a month.
  • Coordinates annual Scholarship program.
  • Perform other tasks as directed by the Executive Director.

Knowledge of ChamberMaster preferred, advanced knowledge in all Microsoft Office Suite programs.

Please send all resumes to